practicehacker

This recent piece in ComputerWorld highlights the growing interest in hosted Microsoft Exchange. No surprise; but why now? And if you use Hotmail or Gmail, you may even ask why hosted Exchange is worthwhile at all. If so, consider this:

First, hosted Exchange offers full-featured contacts, calendaring, and e-mail in tight integration, just like the Outlook on your desk. Meanwhile, it spares users the typical pain in the ass features of a self-hosted Microsoft product: compatibility issues, upgrades, backup problems, disaster-recovery, smartphone support, spam filtering, patching, etc. In effect, with hosted Exchange you get your own “virtual e-mail server” in a secure, faraway datacenter, but only pay for what you use, usually on a monthly basis. Microsoft has been using this deployment model for some time in the educational market and it has worked.

Second, whereas Microsoft takes a top down approach to security, Google generally works from the bottom up. For instance, Google generally starts with consumer-facing products and scale them upwards until they can work in an enterprise environment. Thus Gmail, Google Calendar, GTalk, and a host of Google consumer toys has been integrated and reborn as Google Apps. Microsoft on the other hand usually starts with enterprise products, makes an obscene amount of money via licensing, and scales down to smaller business and consumers. This was the genesis of Outlook.

Third, consider that the gap between Google Apps and Microsoft Office is getting narrower all the time. And with its Office 365 product Microsoft is blurring the line between it and Google even further. Office 365 retains the look and feel of MS Office, while saving the organization tons of money and virtually eliminating the need for beefed-up IT departments (sorry IT guys).

As with all technology, lawyers are the last to know. Once the cat is out of the bag though, news spreads fast. Your opponents are going to take every advantage they can, so you should too. Ultimately hosted applications such as Exchange and web-based applications like Office 365 and Google Apps are the future. And why not: law firms are about serving clients, not endlessly fiddling with their IT infrastructure.

One of the primary reasons we adopt new technology (besides the fact that it’s cool) is because it makes life easier. John T. Phipps, a lawyer based in Champaign, Ill., discovered this when he test-drove and adopted Amicus Attorney practice management software for his law firm. In all, he estimates that he’s significantly increased the amount of billable time he captures – up to 250 hours a year – thanks to the system’s automation features. Another benefit: The ability to run his practice from his laptop or Blackberry helps free his time for more important things – like vacations. You can read John’s story here.

Download a free trial version of Amicus Attorney.

43% of litigators who participated in a recent ABA survey say that they use litigation support software. As for the 57% of you wondering what exactly litigation software is, this is your lucky day. The term litigation support software refers to an entire subgenre of database software for storing, searching, and reviewing discovery and evidentiary material. Way better than manually going through a physical file, that’s for sure! Here’s a helpful chart produced by the ABA of the different litigation software out there. For more information on the respective companies and how their software can facilitate your your litigation practice, take a look at the websites below and decide for yourself (this applies to both the 43% of you already familiar with the systems as well as the 57% of you who may be interested in making the switch):

1. Anacomp CaseLogistix
2. Lexis Nexis Concordance
3. ILS Edge
4. iCONECT
5. ImageDepot
6. IPRO eReview
7. Lexbe
8. MasterFile
9. Nextpoint
10. CT Summation iBlaze

Accountable Document Solutions recently launched SimpleCertifiedMail.com, a site that promises to streamline the cumbersome but necessary act of sending Certified Mail. The site helps you create labels, track mail, and archive receipts – all online.

To learn more, visit SimpleCertifiedMail.com.

Who knew? It turns out that free tools online can help you achieve your personal, financial, and practice goals. Below you’ll find the 10-step plan to do it.

1.  Get the big-picture of what you want do to using software like mindjet.

2. Develop task lists via Remember the Milk, Google Tasks, etc.

3.  Use services like Bing and Hunch that give suggestions.

4.  Record your progress via Springpad and like services.

5.  Use tools like Diigo, Zotero, and Laterloop, to save work.

6. Searchpad can help integrate the results of your research.

7. Calendar and organize using services like Ning and Meetup.

8. Build or participate in communities of goal-oriented people.

9. Review content-sharing sites like WordPress, YouTube, etc.

10. Refine, reconfigure, repeat.

Sites to Checkout

Geezeo tracks personal finances in a community of like-minded people. The site just launched a Facebook application.

Mint: the more famous and earlier financial website recently purchased by Intuit, the makers of Quicken. Imagine the possibilities.

Goalmigo is an online community that helps you set, track and find supporters to reach your goals.

112 Apps that help you Get Things Done (GTD) is a great list, but of course who has time when you’re getting things done?

From 5 Steps to Getting Unstuck and Pursuing Your Goals